WW 170: How I Organize My Week to Manage a Full-Time Coaching Business - Solo Show

Building and scaling a coaching business that is actually sustainable is a big concern for a lot of coaches. Even if you know your audience and the content you want to serve them with, how do you actually find the time to do it all without burning out in your business? In this episode, I want to share how I organize and plan out my week in a way that allows me to manage a full-time coaching roster of clients and still love the work that I do. It’s absolutely possible to create a sustainable business but you have to have a plan in place, and this episode will teach you how to create one. Loving this episode? Take a screenshot and share it on Instagram! Tag me so I can send you some love (@Tess_Wicks)

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A Quick Recap from this episode

I wanted to do a quick episode on how I plan my week to manage a full-time coaching business because building a scalable coaching business with the time that you have is a big concern for a lot of coaches.

So let’s start with how to plan your week. This is the most important because if you don’t plan your day before it begins, your day is going to fall apart. The first step you need to take is laying down a foundation, and there’s two main boundaries in this foundation that I work into my schedule that seems to work really well.

The first is a little time management hack called “Maker-Manager Time.” Most people are more creative-minded in the morning, so reserve the morning as your maker time - content planning, recording, designing, anything that you have to give creative energy to. Then use your afternoon as manager time - managerial tasks that don’t evolve much creative thought from you like calls, emails, bookkeeping, etc. You can adjust these times for what works best for you.

This is important because task switching is really hard on your brain. Being interrupted causes your brain to spend extra time trying to refocus and get back on task and switching from a maker time (creative) talk to a manager time task and back can be really draining. Enacting maker-manager time helps you manage your energy to avoid feeling like you’re burning out.

Knowing that initial boundary, now you can go in and theme your days of the week. Go through your week and put themes on both the maker times and the manager times of each day. For example the maker time of my Mondays and Fridays are focused on content brainstorming, and the maker time of my Tuesdays, Wednesdays, and Thursdays are dedicated to the content build out and learning.

For my manager times, my Mondays and Tuesdays and Fridays are reserved for client work, coaching calls, updating dashboards, and any other work that’s client-facing. Manager times for my Wednesdays and Thursdays are dedicated to talking to my team, chatting or collaborating with other business owners, podcast interviews, and any other meetings that don’t involve client work.

Every day around the mid-day point is when I dive into emails. Your inbox can be such a distractor, so try to only check your email during that time that you’ve set aside to do so. Set aside 30 minutes to an hour between switching from maker to manager time to answer emails and then do a quick check at the end of the day to tackle any responses that need to be answered immediately.

I set down on Sunday evening and plan out each of these blocks for the upcoming week. This gives me the opportunity to be aware of everything that needs to get done for the week, prioritize those things that are most important, and plan buffer time to have down time in my schedule or time for the things that didn’t get done. Having a plan going into the week is the best way to make sure that you’re managing your energy in the most productive and sustainable way.